Amenities Mins November 2023

AmenitiesMinutes Uploaded on November 21, 2023




Cllr Roger Carnell (RC)-Chair

Cllr Dave Burnham (DB)

Cllr Stephen Latter (SL)

Cllr David Palethorpe (DP)

Cllr Bill Jerwood (BJ)


The meeting opened at 19:00 hours

  1. The Chairman opened the Meeting.

No apologies received.

  1. To declare any interests arising at this meeting and to consider any dispensation requests relating to this meeting.


No interests were declared


  1. The Council convened to conduct the following business:


  1. Ippleplanet report

Mabel Harris.

  • RC expressed concerns re wording of bid application to CO-OP in the sum of £1000 for Monies obtained for Community Orchard and mention of partnership/collaboration in place with the PC which isn`t correct. RC considered it to be a misrepresentation re application for grant of funds.
  • DP requested contact to be maintained going forward in respect of any future agreements which involve the PC and that we are to be kept informed of any future projects and applications for funding.
  • DP requested that poster advises that the CO-OP have awarded Ippleplanet funds to create community orchard with no reference to the PC
  • DP to work closely with Ippleplanet on forthcoming projects
  • Proposal for 2 Dec for maintenance of field
  • Some free trees available from Devon Wildlife Trust –fruit trees for community orchard. Bare root stock available. DP advised decent tree guards required




  1.  Kevern Mortimore re. Electric in Park.
  • Kevern attended the meeting, talked through the proposals and provided quotation for review and consideration


  1.  Village Hall fence
  • Renewal of fence-request that removable section be included or, 2 x gates for ease of access and security
  • Village Hall committee have offered to make financial contribution to new fence
  • DP advised he would obtain quotes. Various options available-picket fence timber favourable


  1.  Clampitt toilet roof.
  • RC advised works completed. Hazardous waste consignment note has been provided by the contractor, in accordance with the Environment Agency regulations, to cover disposal of the asbestos slates. Various other works required are required to the building going forward.


  1.  Skate Park removal
  • RC has raised major concerns that still not removed. DP suggested first thing on Agenda for next Skate Park meeting


  1.  Swing safety surface
  • BJ has liaised with Outdoor Play. Agreed for works to be carried out.


  1.  Allotment inspection and plot numbers.
  • SL & BJ advised that works on hold until Cat available





Road signage for Carol Service Wednesday 20th Dec,

  • RC has advised that PC marshals required


Lantern Procession Saturday 25th Nov.

  • RC has advised that PC marshals required



  • RC confirmed Christmas Tree to be installed week commencing 20thNov.


Air Ambulance light replacement

  • RC has quotes. Amenities Committee have agreed that works should be carried out by original installer of safety lighting



Jon Ranjit-    Emergency Group review and Salt Bins (Please see attachments)

  • RC advised that paperwork needs reviewing.
  • DP confirmed that the IPC Community Emergency Plan is to be reviewed and updated.


O2 & mobile network mast issues

  • -RC advised of communication with Natalie Cornah, BBC Spotlight.


Allotment gate/Scout Hut lane-

  • DP has obtained quotes from Mole Valley



  1. To note the date of the next meeting: Tuesday 12th December 2023 at 19:00 hours.


Meeting closed – 20:22 hours